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Tina + Danny Tasks:

• Send ceremony details and ceremony standing order for the bridal party, processional & recessional order and reserved seating to Alexis — Due 12/12/26

• Make final decisions on people giving speeches/toasts & send names & toast order to Alexis — Due 12/12/26

• Purchase the following items, as needed:

  • Table Numbers

  • Seating Chart

  • Misc Signage (Welcome Sign, bar signs, guest book signs)

  • Guest Book

  • Card box

  • Toasting flutes

  • Flower person baskets/fannies, etc

  • Ring person pillow/sign, etc

  • Favors and packaging

  • Welcome bags + supplies

  • Cake Knife (or ask caterer if they have one)

• Create a photo shot list for any group and family photos & send to Alexis — Due 12/26/26

• Finalize songs list for ceremony & reception moments & send to Alexis — Due 12/26/26

  • Processional

  • Recessional

  • Newlywed Introduction (Reception)

  • First Dance

  • Parent/Special People Dances

  • Last Dance

• Complete BURST Docs — Due 12/26/26

  • Decor Agreement

  • Decor Instructions

  • Final Stages

  • WWYD

  • Wedding Day Surprises

Note: This is always the scary one for newer clients that don't know us well yet. Most of the items on here (chair/table setting, trash, mopping, etc) are covered by your caterer. These are only on here to protect us in the event we incur expenses (errands, overtime for late closes because of caterer not following venue rules, etc) or need to bring on additional staffing than what is covered in your package. In 10 years we've had to use the CC on this form once.

• Purchase gifts for parents to thank them for their support — Due 12/26/26

• Designate ushers for the ceremony & send names to Alexis, if desired — Due 12/26/26

• Follow up with guests who have not RSVP’d — Due 1/2/27

• Finalize Day of Stationery — Due 1/9/27

• Finalize Seating Chart + send to Alexis — Due 1/2/27

• Send final guest count to Alexis — Due 1/2/27

• Obtain a marriage license (effective 60 days prior to wedding) — Due 1/9/27

• Make decision about where you'd like gifts & personal items to go at the end of the night (onsite vehicle, left at venue for next day pick up if allowed, delivered to nearby hotel room by BURST Team) — Due 1/9/27

• Approve finalized timeline — Due 1/13/27

Payments Due:

Coming Soon!

Planner Tasks:

• Send vendor introductions — Due 11/20

• Confirm rehearsal time with venue — Due 12/9/26

• Send updated timeline with revisions from walk through — Due 12/18/26

• Send drafted floor plan to Tina + Danny for approval — Due 12/18/26

• Update timeline with confirmed vendor arrival times & getting ready schedule — Due 12/18/26

• Send estimate counts to Florist — Due 12/18/26

• Send song list to DJ, once received from Tina + Danny — Due 1/3/27

• Send photo list to photographer, once received from Tina + Danny — Due 1/3/27

• Send finalized timeline & floor plan to Tina + Danny for approval — Due 1/9/27

• Send final guest count to baker — Due 1/13/27

• Send final guest count to caterer — Due 1/13/27

• Send final counts to florist — Due 1/13/27

• Send vendor meal count to caterer — Due 1/13/27

• Send finalized timeline & floor plan to all vendors — Due 1/16/27

• Create set up timeline for BURST assistants — Due 1/16/27

• Assign assistant roles & start times/end times — Due 1/16/27

• Present BURST Plan at Team Meeting — Due 1/19/27

• Host final wrap call w/ Tina + Danny — Due 1/19/27